Why Even Small Businesses Need Professional Office Movers

Relocating your business can be a joyous yet stressful experience. And although you could be tempted to do it yourself to save money, any small mistake you make can be very costly. According to On Cue, of those who hire moving companies, 38% are businesses, while 44% are individuals. Working with experienced and qualified professionals for office moving has numerous benefits. Below are some of these benefits.

You Save Time and Energy

As much as you may have your workers to assist with office moving, it is often wise to hire professional movers. The loading and unloading process can be tedious, and if you lack the right tools and equipment, your business may take much time to complete the task. Also, you and your employees have much to worry about regarding business operations. Therefore, instead of losing sleep on how to move your business, hiring professional movers will save you the time and energy needed for that.

It’s Much Safer

Safety is another crucial consideration when moving your business. Professional movers are trained to safely lift and move heavy objects and handle fragile or delicate items using the right tools and equipment. By working with these professionals for your office moving, you protect your employees from unforeseen injuries and inventory from damages. This also ensures that all your belongings safely reach the new location.

Experience

Professional movers have a better understanding of the ins and outs of the moving process than you or your employees. This can help ensure everything goes smoothly throughout the process and avoid potential issues. Moreover, they have the correct tools and expertise, which allows them to know what is needed, the safety precautions to be taken, and what to handle with care.

It’s Cost-Effective

You might be tempted to do your office moving yourself to save cost. However, this does not usually work because the supplies and equipment needed might be a little more expensive than you can afford. Hiring professional movers is cost-efficient since they have all the necessary equipment and supplies.

Hiring professional movers will simplify your office moving because they bring expertise and experience. Therefore, rather than moving the business yourselves, contact Olympia Office Movers to help you find professional office movers and you can rest assured that your transition process will be much quicker and safer.

3 Things to Update After Using a Commercial Moving Service

Moving to a new office space can be a big change for any company. You might have relocated because of growth or downsized to save money. Either way, office relocation has a positive effect on about 68% of employees, according to Clutch. Now that you’ve successfully moved, here are some items you should update once you’ve settled in after your commercial moving service.

Business Address

The first order of business is making sure that all correspondence is sent to the new business address. You will need to update the address at the post office and forward any mail from the old address to the new one. Your commercial moving service may be able to direct you to the local post offices in the new city you arrive in. This also means that any online presence the business has established should be updated as well. That includes the Chamber of Commerce and any online business directories you are active on.

The big updates you should make after using a commercial mover service to relocate are with the IRS and State Department of Revenue. They will need to know the new business address so that the company can receive the necessary federal and state tax documents at the new address. If you have anticipated all of these adjustments and notified each respective department prior to the move, then you may have less to worry about once actually relocated.

Social Media

The business’s social media accounts are great places to notify followers and customers of the upcoming business relocation. When a company is on the move, you should send a clear message or post to your followers that the company address and phone number (if applicable) are being updated. Do this on all social media platforms on which you are active. Customers acquire information easily through social media, so it is arguably your best resource for keeping your clientele informed of your move.

The best places to use social media for your business are Facebook, Instagram, and Twitter. You could consider redesigning an element of the company account’s visual appearance to help draw attention to your news, such as a logo, profile picture, or header image.

Marketing Materials

After hiring a commercial moving service to help you relocate, any and all marketing materials should be updated with new business information. This could help you attract new clients in your new city and solidify the new company culture. A change of location may require a bold change in marketing strategy, whether it be something as simple as an updated logo or slogan or something more large-scale, such as an appeal to a new audience or demographic.

These marketing materials may include business cards, phone numbers, and business names (if updated to match the new city). Direct mail marketing that reaches customers in a specific area needs an update as well. Any brochures, posters, or weekly letters will need to reflect the relocation and establish a sense of confidence and excitement to be based in a new area.

Your business may also communicate with customers using newsletters. Sharing news about the relocation and details about the relocation, including the commercial moving service you used, can be shared in the newsletter, followed by sharing the new business address and phone number. This can be simple and cost-effective! Any outdoor signage that is used to reach customers should point to a new business location. Each employee should be reminded to update their individual email signatures if they include business locations.

More Items to Update

A few more things you’ll want to update are any advertising campaigns that use the company address. You might even want to announce the business relocation using a commercial or series of social media posts. You should also update the company’s credit card and bank information to avoid fraud accusations. Updating local vendors is a great way of working within the community you are based in. This could help you establish new relationships and attract new clients through referrals.

Relocating to a new office can be an exciting and stressful time. Hiring a commercial moving business is a great way to ease your burden and give your company peace of mind. Olympia Office Movers are here to help start things off for you! Give us a call today to learn more about our services.

Benefits of Hiring Commercial Movers

An office relocation can be just what your company needs to take your business to the next level. According to Small Business Trends, moving offices has a positive effect on 68% of employees. Moving your office gives you an opportunity for growth and revamping your company’s capabilities. However, moving by yourself can be a tall task. Hiring commercial movers, like Olympia Office Movers, may be your best bet for a smooth transition to your business’s new home.

Why Hire a Commercial Moving Company

Commercial movers bring experience and know-how to your office transition. Some of the benefits these professionals can bring include:

  • Reduced Employee Stress – Your employees have enough work without throwing moving responsibilities on top of them. Transitions can add a certain amount of stress to anyone’s life, and commercial moving services can help everyone breathe more easily. Instead of worrying about breaking down furniture or moving printers and other heavy equipment, your employees can handle the work they’re given while the pros do the leg work.
  • Continuity of Productivity – If your employees are able to focus on the company’s work then your clients won’t suffer from a sharp drop-off in productivity. Any move will interrupt the workflow, but the efficiency of commercial movers will minimize pauses in work. Daily operations can continue with minimal interruptions while the moving service quickly relocates your office supplies.
  • Increased Safety – Moving requires a lot of heavy lifting, especially if your business is dependent upon heavy equipment. Additionally, your equipment and supplies can be damaged if they aren’t transported properly. Olympia Office Movers has the skills and tools to safely get the job done. Let us do the heavy lifting and use our moving equipment, including trucks, dollies, and packing supplies, to get the job done and lower the risk to your employees, furnishings, and appliances.
  • Waste Disposal – Most people take moving as an opportunity to discard unwanted and obsolete stuff. However, there are plenty of municipal codes to adhere to for proper waste disposal, especially for electronics. You can’t just throw everything in a dumpster without risking fines and other penalties. Olympia Office Movers will be able to liquidate your unwanted equipment the right way, saving you time and money.
  • Setting Up – Olympia doesn’t just pack your things and dump them at your new office. We will install office furnishings, set up equipment, and even connect your computer system. You and your employees won’t miss a beat and can slide into your new location without hassle.
  • Storage – Do you have items you need to store during the move? Olympia has you covered. We have over 300,000 sq. ft. of storage space in Philadelphia, Washington, DC, Boston, and Austin. We also have 24-hour security surveillance to make sure your possessions are safe at all times.

While our commercial movers will do the bulk of the work, there are a few things you can do to make your office relocation go as smoothly as possible. We have managed and employee guides available on our website, as well as moving label placards. Here are a few other things to consider while you preparing for your move.

Make a Checklist

There are a lot of moving parts to moving residential homes, and this is exponentially increased during a commercial move. Create a checklist and schedule to make sure that every piece of equipment and every task is accounted for. Start with the big things, and note small things that need attention as you go. Circulate the schedule/checklist throughout your company. This will prevent anything from being left behind, help everyone stay on the same page, and prevent unwanted surprises.

Create a Moving Task Force

We know. We just explained that your employees will be able to maintain their focus on the daily tasks of your company. However, if you want to be totally prepared, you can enlist some employees as part of a moving task force. These individuals can communicate with our movers, make sure the checklist is followed, and help the rest of your employees smoothly transition to the new office.

Office relocation can be an exciting time that marks a new period in your company’s history. Get the job done right with our professional movers. Olympia Office Movers will cover moving, installation, and packing supplies, and provide experienced crewmembers that will help you move efficiently. Call today to schedule a free on-site consultation.

5 Factors to Consider When Relocating Your Office

Moving an entire office can be a huge ordeal. Making sure you have all of the tools needed to do so, including hiring commercial movers, is important. Here are some factors to consider when relocating your office.

Location

Choosing the best new location for your office is important. If you’re looking to move closer to certain partners you work with or services you use, choose your location based on that. Along with these aspects, money can be a reason to choose your office’s new location. You may be okay with a slightly higher rent for a better area or you may want to relocate so you can have cheaper rent. Whatever the reason, ask yourself these questions before the move.

Budget

Make enough room in your budget for a commercial mover. Depending on the size of your office, the cost for a commercial moving business will be different. Relocating your office also means different rental requirements. Your new landlord might require better renter’s insurance or a larger utility bill.

Having Open Communication

According to smallbiztrends.com, an office relocation has a positive effect on 68% of employees. Whether you are just starting to think about moving your team’s office space or you are in the works of it already, having that communication with your team is important. It is important to keep them in the know about everything that is going on. It’s thoughtless to tell them that they need to start commuting to a different office building only a week prior. Many factors go into people’s work lives, so it is beneficial for your entire team to know what’s going on. You must also tell your customers if they come by the office for in-person meetings. You don’t want them to not know where you went. This could lose customers, so it’s important to have open communication with everyone involved.

Choosing the Right Commercial Movers

Commercial movers can help you move your office easily and effectively. Commercial moving companies are experienced when it comes to moving any type of office. They know how to help your company relocate with ease, making you not stressed, so you can stay focused on your business.

Whatever reason you are moving for, considering all of these factors when relocating your office is important. These can all make your move go as smoothly as possible. Relocating your office can be overwhelming. Let us help! Contact us today if you need help from commercial movers in your area.

The Benefits of Hiring Commercial Movers When Relocating Your Office

Relocating your commercial business can have positive results. For instance, according to a survey that interviewed several employees, the employees listed the benefits of moving as comfortable, with a 67% rating, and space, which had a 61% rating. These improvements are more likely to lead to workers that feel inspired and positive, which in turn boosts productivity levels. If you’re ready to relocate your business, you can improve the experience by hiring experienced and reliable commercial movers. Here are the top five benefits of hiring a commercial mover for your business.

Saves Time and Money

The good news is commercial movers have all the equipment you need to move large items, so you can save money by not renting the equipment. For instance, they will have all the large trucks, crates, and cranes that will make shifting all the bulky items an easier process. On the other hand, hiring different moving equipment can be very expensive and can be a hassle. Besides saving money, you save time by not having to run around looking for equipment. Whether you have plenty of office furniture, business equipment, or electronic devices to move, you can trust a commercial mover to do it right.

Fewer Hassles

From start to finish, there are many things that can make relocating your business stressful for you and anyone that’s part of your company. However, once you find a commercial mover that’s right for you, you can rely on them to make life easier. This is a good thing because when you’re moving, you don’t have to worry about the move impacting your employees’ productivity. However, since you’re not adding more work on your employees’ plates, they will still have more time and energy to focus on their work which is always good for business.

Removes Burden From Employees

Sometimes, it may be necessary to have employees chip in with the moving process. This is especially so if there’s a lot of work to do and the company has a limited budget. However, that doesn’t mean your employees have to be alone in the process. When your employees partner with professionals, the job can be completed more efficiently as your employees will have guidance when handling the challenging aspects of the process.

So, even if you have your own manpower, it never hurts to have more manpower. The more human resources you have, the faster the process will go. You’ll find that in most instances, it’s not even necessary to get your employees involved in the manual aspects of moving. That’s because it’s possible to find affordable commercial movers that will do the job efficiently.

Keeps Your Assets Protected

It’s very common for items to go missing or get damaged during a move. This isn’t surprising because moving involves, well, a lot of moving parts, and it can be hard to track what goes where and whether everything is safely packed away. That’s why you should let professional commercial movers do what they do best. This will give you more peace of mind, knowing that you have trained and organized movers that know how to safely and securely transport your expensive items. Chances are, if your business’s office equipment and other assets are damaged or lost, this could result in significant financial loss for your business which is something that should always be avoided.

Another thing to remember is that your employees are your biggest investment. You can also protect them by ensuring they don’t have to lift heavy items, as this can result in other costly personal injuries and mishaps.

Smooth Transition for Your Business

Hiring a commercial mover results in a better moving experience overall. Relocating a business can be a challenging experience because you and your workers need time to adjust. However, having a commercial mover take care of some other responsibilities results in a smooth transition for your business. That way, your business can kick right off in the new location with minimal disruption.

As you can see, the benefits of hiring a commercial mover are well worth the costs. All in all, the right commercial mover saves you time, money, and a lot of headaches. Be sure to research your options and shop around as much as possible to find a commercial mover that’s right for you. If you’re looking for the best option that will save you time, simply get in touch with us, and we will help in any way we can.

6 Questions to Ask Your Commercial Moving Company

Moving is the final step after creating careful plans and sourcing a good location to take your organization to, so you need to make sure it’s successful and stress-free. When looking for a good commercial moving company, you should find out a few key things to know whether they’re right for you. Here are six questions you can ask them before you make your final decision.

1. Do You Have References?

A reputable commercial moving company should be more than happy to provide you with references from past customers and online testimonials if you request them. You can also try to check online to find reviews, with detailed ones being the best whether they’re positive or negative. Doing this will help you find a good commercial moving company that has a proven track record and avoid moving scams that could leave you with damaged or even stolen property.

2. Is Your Company Adequately Insured?

It’s important to work with a moving company that is compliant with local laws, and you can find this out by asking if they have the right insurance and have complied with relevant regulations. Ask for solid proof of the same so that you can be secure in knowing that should anything happen, insurance is available to back the commercial moving company you choose. If the company is hesitant to provide these, it’s best to assume they’re not legitimate and move on to the next one for the sake of your peace of mind.

3. How Will You Work Out the Cost?

Find out how the company comes up with its pricing structure so you can potentially know how much it will cost you well in advance. Whether the costs are calculated according to the weight of the load and distance traveled, time incurred and manpower needed, or a combination of all these, find out before you sign up. It may be advantageous for you to work with one company as opposed to another based on these, depending on the specifics of the items you’re moving, the distance you’re moving, and other details.

4. Are There Hidden Costs?

There’s no universal process for calculating moving costs, nor is there a single process used by each commercial moving company out there. Find out what is involved in their cost estimation and have a representative visit your office if possible to get a feel of the job so they can provide an accurate quote. When all is said and done, make sure that their quote is binding and won’t increase based on any of a number of variables. This will keep you safe from being surprised by a figure you were not expecting.

5. Will You Reassemble the Furniture After Moving?

The whole moving process can be draining, both mentally and physically. Make sure that you can all get a break if possible by finding out if the commercial moving company will reassemble all the furniture after unpacking it. Find out if this will cost extra as well, and go for the company that promises you the easiest and most convenient process.

6. Are There Items You Won’t Move?

Finally, different companies have different rules for items they cannot move. Things like liquor and alcoholic beverages may be off limits for certain companies to move due to state regulations or other reasons. If you have such items, it’s good to find a way to move them yourself. Other things include file cabinets that have sensitive materials, company safes, and network servers with proprietary intellectual property. Because different companies have different private regulations, it’s good to find out in advance if there are other specific items they won’t move so you’re not left at a crossroads come moving day.

According to Small Business Trends, a survey from Clutch found that an office relocation will affect 68% of employees positively. This is a good reason to plan for a stress-free move. This should inspire you to make the move if you’ve been planning for it. The six questions above should help you navigate the final steps of moving successfully and without hassle. Make sure to ask them to the moving companies you have shortlisted and pick the one that gives you the most satisfactory responses.