Office Social Distancing COVID-19

The COVID-19 pandemic crisis changed the world forever. This virus has altered our personal lives, travel plans, and work habits. The time to return to work is nearing, and many companies are worried which are the right measures to accommodate their working environment. Olympia can assist your organization with office social distancing, changes, and essential services for opening your offices and physical locations again.

Relocate Employee Workstations, Contents, and Computers To Right-Size Your Business

To respect social distancing norms in your company when people come back to work, we can re-arrange the equipment your workers use. For instance, workstations or computers should be placed at a more significant distance from each other, as well as other furniture in your office. We will help you move each workspace to a minimum six-foot distance apart. Many companies are also planning to stagger desks to achieve distancing. The goal is to properly space employees in the workplace. 

You may also want to re-configure common spaces in your workplace. Kitchens, conference rooms, and lounges may need furniture rearranged or removed to create more space between employees. Arrangement in warehouses, labs, and other workplaces may also require changes to meet these new needs.

high cubicle for right sizing your businessInstall High Panels at Existing Cubicles

Many companies utilize cubicles to separate workers. While this might be an efficient measure, you will have to consider the size of your cubicle panels.  A taller or larger panel will create a stronger barrier between employees and minimize risks.

Our professional installation team can help you keep the existing floor plan of your office by installing high panels to the existing framework of your cubicles. This addition division of space will create more confidence and minimize health risks in your office. 

Re-Configure Office Furniture to Fit Social Distancing Needs

Your office set up may completely change when right-sizing. Some companies might need to invest in smaller furniture that allows more space for distancing.  Other offices might be able to just rearrange the office settlement with minimum investment. Olympia can help assist with both these scenarios by disassembling and reassembling workstations. Along with old workstations, you may also need to liquidate miscellaneous furniture, file cabinets, and more to create space to distance desks. Regardless of your needs, Olympia can help you develop a strategy according to your situation. As we assist you with the reconfiguration of your office furniture, we will consider not only the new social distancing norms, but also the comfort of your employees and your budget. 

Temporary Storage for Office Furniture Not Needed During Right-Sizing

During the reconfiguration phase, you might end up with some excess furniture. We have to consider that this phase may not be a permanent one. If you are planning for full restoration to your previous office set up down the line, our warehouses can pack and store excess furniture for the interim. This will help to create space and alleviate any clutter right now, and allow your company to return to a productive workplace sooner.

Delivering Content, Computers, and Furniture to Home Officessetting up a home offices for right sizing your business

Some offices are opening their doors while some are extending their work from home policies. We are seeing a progression of more companies implementing a work from home option as a new standard business practice.

Overall limiting the size of people in your office is recommended as office distancing will remain relevant, whether the new schedule it is a time split between in-office and at-home work, or a full push to remote, your employees must have the adequate equipment furniture and resources to effectively perform from their new remote work stations.

Olympia can handle the delivery of contents, computers, and furniture to the new home offices. We can receive and store the equipment for your employees at our full-service warehouses. We will then be able to the deliver equipment directly to your employees’ homes. Our team can even install desks and workstations in your employee’s homes as necessary. Whether it’s delivering new office furniture to homes, or packing and moving office furniture and contents to homes, our professionals are adequately equipped to execute this new transition.  

Going back to work might be a challenge, but we can help you make this transition a lot easier. Our crew are experts in right-sizing workspaces of all kinds. We will help find the balance so you and your workers can remain executing at a high level.

We all must pull together as we continue to overcome these constantly changing challenges. To speak with a move consultant to get a free estimate on right-sizing your office, click here or call 800-222-4744.

Responding To Facility Needs During COVID-19 Pandemic

Amid the coronavirus pandemic, we are all facing the challenge of adjusting to a new environment. As an essential service provider, Olympia is here to support all businesses, organizations, and institutions as they shift their facilities in response to the crisis. Whether it is business as usual or reacting to this new environment, Olympia has been there to support many organizations and institutions during these challenging times. Here are a few ways we’ve been serving facility needs big and small during the COVID-19 pandemic:

Packing and relocating employee equipment and desk contents to home offices

Many businesses are placed on a work from home order. Olympia has been helping people acclimate to their new home environment by moving equipment and desk content to their new remote office. When employees are working from their homes, organizations need to make sure employees have everything they need to get their job done. This includes materials such as desks, files, computer monitors, and specialized equipment. Olympia can receive or pick up all office materials and deliver them to employees’ home offices, or receive shipments of office supplies to distribute.

schools closing for covid-19 pandemic

Labor for projects & day-to-day facilities needs

In this environment, many facilities are now short-staffed or have more limited labor at their disposal. Our crew members can perform a wide variety of ongoing or ad hoc tasks to fill your labor demands. Olympia has been lending an extra hand for any day-to-day facility needs during COVID-19 pandemic, and as well as for projects that need extra labor. We are here and ready to support organizations with a variety of different needs.

Preparing spaces at universities, schools, office buildings for extended closures

As the pandemic continues, many universities, schools, and office buildings are preparing their facilities for extended closure. Olympia can assist this process. Many businesses are taking steps to help with social distancing while continuing to fight the COVID-19 outbreak.

With extended closure for schools across the country, we have been helping campuses respond. This entails movement of furniture to storage configuration, packing of equipment and boxes, as well as clearing any spaces. In the early days of the pandemic, we helped universities set up quarantine rooms to keep people distanced limit the spread of the virus. Additional rooms may need to be set up to prepare for the future. Our professionals are fully capable of handling this kind of work so that you are ready to re-open once we overcome this pandemic.

Packing and storing college student belongings

As schools closed early to keep students and staff members safe, Olympia was on the front lines of the evacuation for several universities. We packed out campus dorm rooms and stored students’ belongings in our warehouse, until they are ready for delivery back to the university when school resumes. For those who are graduating or will not be returning to campus, we shipped their belongings to their homes across the country.

delivering packing materials during covid-19 pandemicDelivery of packing materials

In the days leading to closure of major institutions, Olympia delivered tons of packing boxes and material for employees, students, and more to pack for departure. As you look to pack up your facilities for relocation or closure, Olympia can deliver packing materials to expedite the process. To limit exposure, it is better to use new packing materials overused in this environment. Olympia will deliver boxes and more right to your location.

Transportation and loading of shipping packages

As facilities are changing, items and equipment need to be moved from location to location. If you need to ship in large quantities, Olympia can assist with transportation from your organization to local shipping centers. We have to capacity to deliver items big and small to fulfill all your shipment inquiries.

Receiving, warehouse, and rapid delivery of supplies, equipment, and critical items

The demand for critical supplies, items, and equipment are increasing at hospitals and care facilities. Olympia can help meet the demand with our delivery services. We can deliver critical supplies, items, and equipment to the facilities that need them.  Our five warehouses in greater Boston, Washington DC, Philadelphia, and Austin can receive supplies for short or long term storage and rapidly deliver them as needed.

Conversions of spaces for alternate usage

As the pandemic continues, many organizations are working with government and hospitals to provide alternate spaces for needs from bedspace to storage to essential worker housing. Olympia can assist hotels, schools, convention centers, and more with converting their spaces for COVID-19 response.

warehouse responding to the needs during covid-19 pandemic

COVID-19 response logistics in Boston, Washington DC, Philadelphia & Austin

New updates and changes continue as the days go by. Therefore, organizations are shifting and trying to adjust to keep up with the current environment that we are in. Olympia can help with your response, and help quickly. We can all move forward by working together. If you need the variety of services that Olympia offers, click here to receive a free estimate or call 800-222-4744.

How To Make Your Office Greener

How To Make Your Office Greener Or More Eco-Friendly

Numerous studies show employee health and well-being are inextricably linked to employers providing a clean, healthy work environment. Studies also show that employees spend a significant part of each day at work.

It is therefore important to ensure the environment is safe and conducive to mental and physical well-being and productivity. Some studies also indicate that employees in an eco-friendly workspace tend to experience fewer workplace mistakes, and accidents. Besides, a greener office seems to help minimize high staff turnover and absenteeism. All are key indicators why you should make your officer greener.

Here Are Some Ways To Make Your Office More Eco-Friendly

Facilitate Employee Buy-In

Employees who feel a part of any greening program will more than likely help sustain the initiative in the long-run. One of the best ways to make your office greener and more eco-friendly is to include your employees in your planning at the start.

Engendering employee input into green initiatives will help make them feel they constitute an integral part of the project. It may also help motivate them to come up with their ideas to make their workspaces more efficient and user-friendly.

Improve Wellness And Reduce Absenteeism

Some studies show that employers lose billions of dollars in production time yearly due to absenteeism or illness. A sick work environment may also contribute to high staff turnover, more workplace mistakes and accidents, and low motivation.

A clean work environment is a great investment in helping to improve productivity, general outlook, and employee and client relations.

Improve The Lighting

Research shows that office lighting consumes almost 20 percent of all energy use in organizations. Incorporating more natural lighting may not only help reduce energy costs but may promote more alertness and focus at workstations.

Switching to low-energy or LED lighting, and positioning workstations closer to natural sunlight may help boost energy and productivity levels among employees.

Encourage employees to turn off lights in rooms that are used less frequently, and also switch off lights at the end of the workday. Some studies indicate leaving lights on overnight may help increase greenhouse emissions in the office.

Greene plants for office that is going green

Incorporate More Greenery

An attractive work area may help boost employee perspective and foster greater interaction among colleagues and customers. Try bringing some of the greenery from the outside into the workspace to help make your office more eco-friendly.

Research shows that plants can help improve the overall air quality by consuming carbon dioxide and increasing oxygen levels. Plants may also help disperse any chemical substances released by office cleaning products, furniture, and equipment. Cleaner air quality may also help reduce absenteeism due to illness resulting from environmental factors.

cleaning office with eco friendly productsUse Eco-Friendly Cleaning Products And Equipment

Chemical cleaning products may release harmful gases or fumes into the air and air-conditioning vents. Studies show some odors and toxic fumes from chemical cleaning products may contaminate the office environment with constant use.

Some products may also release irritants that can contribute to respiratory illnesses, burning, itching, watery eyes, and itching skin. Eco-friendly cleaning products can help employees inhale, cleaner, fresher air.

They may also help reduce dust and chemical residues that may shorten the lifespan of office furniture and equipment.

Conserve Energy

Lighting and equipment generate high volumes of energy while operating. Eco-friendly office equipment may help reduce emissions and cut costs related to high-energy output.

Switch off computers, printers, heating, and air-conditioning systems when not in use. Regulating heating and cooling systems to avoid constant cycling also help reduce energy output and expenses in the office.

Use Less WaterA faucet of running water that needs to be save for an eco friendly office

Conserving water will also help reduce wastage and utility costs. Implementing initiatives to help conserve water will also ensure a more eco-friendly work environment.

Switch out traditional plumbing fixtures with low-output or motor sensor faucets. Low-flushing toilets will also help save water. Check your plumbing system regularly to help reduce leaks and replace faulty fixtures promptly.

Reduce Wastage

Green office spaces can also help reduce office wastage and operating expenses. Let employees be responsible for providing their utensils for coffee, snack and lunch breaks. Reducing the reliance on single-use plastics will help minimize wastage, and garbage entering the landfill.

Using less paper and recycling used paper will also help reduce costs. Set up areas around the office for collecting items that can be recycled to help reduce clutter and wastage. Recycling ink cartridges, filters, drinking bottles, cans, and paper products can also help reduce the carbon footprint in the environment.

Service Equipment Regularly

Instituting a sustainable maintenance schedule can also help make your office environment more eco-friendly and productive. Periodic checks and servicing equipment will ensure they are in good working order, help reduce breakdowns, and expand their lifespan.

Improve Restroom Efficiency

Restrooms are among the hardest-working spaces in the office. Making them more eco-friendly will reap many benefits. Use eco-friendly cleaning products to keep floors, walls, sinks, and bowls clean, sanitary and pleasant smelling.

Keep washroom floors dry and clean to help reduce slips and falls that may cause serious accidents or injury. Switch to soaps and air-fresheners that emit fewer odors into the atmosphere, and reduce oils and other harmful chemicals entering the drainage system.

Clean around taps, basins, and bowls often to help minimize mold and mildew build-up. Use hand blowers or cloth towels to reduce the use of paper products for drying hands after using the washroom.

Recycle Obsolete EquipmentRecycled material from an office to make office greener

You can become a good corporate citizen by doing your part to reduce the number of machines entering the landfills. Instead of throwing them out, check to see whether you can recycle or refurbish them to extend their usefulness. You can then donate them to charitable organizations or educational institutions.

Commuting

Daily commuting may lead to fatigue, stress and less productivity among employees. Promoting carpooling may help protect the environment while promoting greater employee interaction.

Providing a clean, eco-friendly office space is one of the best ways to ensure the safety and well-being of your employees. It also demonstrates a level of corporate responsibility to clients and staff that you are serious about business and the environment.

Empowering your employees to be a part of green initiatives will help keep them invested in their workspace health and safety regulations. Eco-friendly workspaces can help reduce wastage, conserve energy, and promote a happier, healthier, more engaging employee. If you are relocating an office this is a great time to consider taking steps to make your office greener. In the event of an office relocation, make sure you hire professionals for this process. Click here to get a free estimate today.

Ideas For Decorating A New Desk Space

Ideas For Decorating A New Desk Space

You have just finished moving to a new location and now need to find a way to add some décor to your desk space.

There are ways to decorate your new desk space in such a way to be more productive, and comfortable at work. We consider a few excellent tips to make you feel more comfortable in your new desk space at work.

Take A Minimalistic Approach

You should decide on a design style before you implement any décor. While it might be tempting to get as many tools and gadgets into your work desk, giving yourself easier access to everything you need while you work will be essential. You might want to consider a minimalistic approach instead.

The approach to reducing the clutter in your desk space helps to give you a larger space to work in. A minimalistic workspace has also been shown to be useful for boosting your productivity.

a desk plant for decoration your new deskAdd Some Plants

Once you have decided on a layout and design for your desk space, be sure to consider adding some plants too. There are several benefits that some plants would be able to offer you – particularly in your office space.

It has been shown that plants in an office can significantly enhance indoor air quality. Furthermore, you might find that adding some plants can help to produce a reduction in your stress levels – something that might be critical during those working hours. In addition to these, plants also add some color to your desk space and contribute to the aesthetic appearance of your office.

Add Storage Units

Another important element of comfortable desk space would be storage. We see how a minimalistic approach to your office and desk space décor would be beneficial. This, however, might mean that there is insufficient storage space for your documents, stationery items, and other essentials.

Consider the size of your office space and the desk itself. Then see how you can optimize the space to create storage units. You should consider adding some units to the wall – this can reduce the space used on the ground level, but still give you a location for files, documents, and other items to be stored. When adding storage units, do not overlook the open space underneath your desk – this can also serve as a great location for some drawers.

Pin and tack items to walls

Add a little life to your workspace by pinning and tacking different photos and items around you. Think about bringing some personality to your desk. Pin and tack some family photos, vacation getaways images or inspirational quotes. These things can help you keep your mind on the positive things in life during the tough days at work.

Add in a lampA desk lamp as a way to decorate your office

Not every office is as well-lit as we would want them to be. Things can start to seem very dim and gloomy especially at the end of a long week. Brighten things up with a nice desk lamp. It can really help lighten your mood when working late hours.

Moving into a new office might be a stressful time, but planning ahead can make things much easier. Your new office also gives you an excellent chance to explore new ways of decorating the interior of various rooms – and this includes the desk space that you will be taking advantage of. We offered a few useful ideas for decorating a new desk space – take a look at which of these will be best suited to your space. If you are in the mists of planning an office relocation, click here for a free estimate.

Cool Office Gadgets 2020

Cool Office Gadgets 2020

Shopping around for some new items for your office can be a big task. You’re not sure where to start. The goal is always to create the best possible work environment for your employees. Whether you are setting up a new office or updating an existing one, make sure to provide your employees with a comfortable and productive space. Here some of the coolest office gadgets that you will see in 2020.

Stand Up desk trending office itemStand up Desk

Stand up desks have become extremely popular in many offices nationwide. This is due to the extensive amount of research done showing how detrimental a seated position is to your health if done for hours at a time. The stand-up desks provide an easy and convenient way to transition from a seated to standing position. The desk levitates to your workstation, making it easy to use a computer or laptop from a standing position.

the wifi office scanner a trending office item

Wifi Document Signer

This scanner is an extremely easy device to get all your documents on to a digital platform. No more fussing with aggravating copy and scanning machines. Simply slide your paper document through the wireless scanner and have your document appear on your digital device. This is great for those scanning documents in volume. A must-have for any office.

Touch Screen converting bar
Image sourced from – https://www.bhphotovideo.com/

Touch screen bar

We are all used to touch screen tech in our everyday life. This device allows you to have that same ability on your laptop. The touch screen makes it easy to drag and drop throughout your desk stop. Easily swipe and scroll through documents with the touch of a finger. For creatives, this is a must. This makes drawing precise and simple. Effortlessly edit and cut videos down to the exact detail. This is compatible with almost any of the latest laptops.

Balance ball chair

Balance ball one of this year trending office items
Image sourced from https://www.gaiam.com/

You may have seen those weird balls that look like chairs in your office. These are extremely popular now, but what are they for? These chairs promote popular body alignment while stabilizing your core. A unique looking chair that has a significant amount of health benefits.

Hello 2 is a this years trending office item
Image from https://store.solaborate.com/

Hello2 Video conference call

The Hello 2 takes your video chatting experience to the next level. This versatile device not only comes with a 4k camera, but it also has a plethora of other features to give you a top-quality office conference call experience and more. Integrated with Amazon Alexa and Google Voice, it allows you to easily make requests to AI voice assistants. Transferring any TV to an all in one communication device, Hello2 is one of this year’s office essentials.

Apple air pods are this years trending office item
Image from -https://www.apple.com

Air pods

They are everywhere. You’ve seen people everywhere you go with the signature white air pods. What makes them so popular, and why would they be used in an office setting? The hand-free Bluetooth pods make it extremely easy to connect with people while on the go or getting work done. Whether you are taking calls, listening to music, or getting information from Siri, the ability to be hands-free makes it extremely easy to multi-task.  

Interactive office projected is one of the trending items this year
Image from – https://protechprojection.com/

Epson Projector

This hot piece of tech is designed to make your meetings more engaging. Its convenient technology allows you to project onto any surface. Use the surface as a whiteboard or to mirror your computer screen. The best part is the whole experience is interactive, allowing you to control your meeting from the board. It’s screen sharing features allow you to share your meeting with up to 15 devices and also allows the member to participate as well with the ability to adjust.

When it comes to setting up your office, make sure that you’re up to date with the latest gadgets that will help with well being and productivity of your team. Some of the latest trends in tech and office furniture can help. If you’re planning an office move or relocation be sure to click here for a free estimate.

Considerations When Choosing a New Office Location

There are many reasons why offices or companies relocate. Whether you are expanding and growing, trying to reduce costs, or have an expiring lease, you’ll want to make sure you’re approaching your relocation in the right way. You must put together a good strategy together when creating a list of things you should consider for your office relocation.  There are many things to consider when choosing your new office location.

For Your New Office, Location Is Everything

Consider mapping out the best location for your office relocation
Mapping out your office relocation

Three of the main things that you should consider are demographic, consumer base, and resources. This may be the biggest thing to consider for your office relocation.

Demographic

Whether you are downsizing or expanding you may have to make some new hires. Choosing a location where there is a significant talent pool for your industry is very important. Hiring is one of the most difficult things for a company. Having a variety of options will help with this relocation process a lot.

Consumer base

Depending on your industry and the customers you serve, more likely than not you’re going to want to choose a location where you can easily serve your consumer base. This is where you’re going to have to get to know and understand your consumer identity. When this is understood you can identify a location that has a large enough market size for your business.

Selecting a location with the right economic status is extremely important. It’s important to be sure that the community in the market you choose can afford your product or service.

Resources

As a business owner, you know the resources that your business needs to operate day-to-day. Selecting a location where you will easily have access to those resources is vitally important. Not only is the access to these resources important but the convenience and price have to be factored into play as well.

Office Size For Your New Location

A look at office size to consider for office relocation

Identifying the goal of your office relocation beforehand will help you when choosing your office sizes. It may be clear to say that if you are expanding you will be looking for a larger office, if you are downsizing you will be looking for a smaller office. Consider the growth stage that you are in and be sure to plan around that growth. The last thing you would want to do is have to plan another relocation because you miss judged your future company size.

Budget for Choosing a New Office Location

calculating costs for your office relocation

What it all comes down to, it’s all about the numbers. You’re going to want to find an office location where the rent or lease fits your finances. In some situations, it may be smarter to own than to rent. Taking a good look at your business and deciding what path is good for your company will help you in the long run. This is extremely important to consider, the last thing you want to do is have an office relocation that hurts your business.

 

Choosing a new office location can be intimidating, so preparation is key when you are approaching this process. If you strongly consider these things during your office relocation, you should be well off to a successful office relocation. Be sure to get a free estimate on office moving services by clicking here.