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Call Us Toll Free: 800.222.4744 Local: 617.926.5555

Log into our client portal to view your move dates, docs, and details:

Visit our residential and household moving division at olympiamoving.com to learn more and request an estimate.

Visit our executive moving and corporate relocation division at clarkreid.com to learn more and request an estimate.

Moving Office? Feng Shui Your New Space

When moving into a new office space it’s the perfect time to reorganize and decorate. These are some tips to help your transition and plan an office that will generate positive energy and inspiration.

Trash the clutter.

Businesswoman watering plant at desk

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Go through all of the loose paper and random sticky notes and trash anything that isn’t relevant! The tricky part about this is keeping it de-cluttered; try to get into a habit of leaving your desk clean at the end of the day and don’t over crowd items . If it’s still feeling cramped, possibly invest in a mirror to open up the space.

Get some plants.

Encourage your coworkers to give the office some green and fresh air by adding plants to the office. This will spruce up your desk space and improve what you are feeding your brain while at work.

Give your desk a “commanding position.”

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Orient yourself so that you can see out the window and people in front of you; this creates a safe space. People working behind you can often be distracting and you may get the feeling that someone is always looking over your shoulder.

Harmonize the layout of your desk.

The left side of your desk has to do with wisdom, relationships and wealth. You should decorate this area with cooler colors, family photos and plants. The center of your desk should be clutter free and clear, this area aligns with your career, health and reputation. You can fill this space with motivational quotes, business cards and colors like yellow, black and red. The right side of your desk promotes creativity, love and compassion. Bring in the colors gold, white and silver, a mantra or flowers for inspiration in these aspects of your life.

Bagua-horz-pageOnce you have established a work environment that allows you to be productive, reach goals and enjoy every minute of it, you can then begin expanding Feng Shui techniques into other areas of your life.

Before you can Feng Shui your office space, you need to move there! Request a free office moving estimate online or by calling us at 800.222.4744

Smooth Moving & Event Logistics for B2VT Ride

Putting on a large event takes coordination of many moving parts. Organization and working with the right people can make the difference between a success and a logistics disaster. Olympia Moving and Storage provides moving services and event logistics for events held throughout the Boston, Washington DC, and Philadelphia areas.

2016 was our seventh year assisting with the B2VT Ride event. The event features a 130 mile bike ride starting from Bedford, MA and ending in Ludlow, VT. The B2VT has been taking place since 2001, originally the event was a ride between the Harpoon Brewery locations in MA and VT, but since then the event has taken on a life of its own.

Along with 7 trucks, Olympia provided a great crew including, Liviu, Adrian, Albert, Andrei, Florin, Irmanta, Kestutis, and Paulius. Each put in hard work and enjoyed being part of such a fun event.

In the morning at the start line the crew collected each of the bikers’ bags and belongings, rather than making the journey harder for the bikers. Our crew also made sure there was a hearty supply of water at each rest stop for the riders along the way.

Once in Ludlow, the Olympia crew cheered on the bikers as they crossed the finish line. From there the crew used pad wrapping to protect the bikes from any damage and loaded them into the trucks to be transported back to Bedford at the end of the event.

Olympia Moving provides full event logistics for this along with other events like the Alzheimer’s Ride and Special Olympics Massachusetts Summer Games. For information how your event could utilize our services contact us today at 800-222-4744 or request an estimate online!

Announcing New Philadelphia Commercial Moving Company Location!

Philadelphia PA Moving Company

Olympia Moving & Storage is now open in Philadelphia, PA

Olympia Moving & Storage, a leading moving company in Boston and Washington DC, announced the opening of their newest Philadelphia moving company location.

“We chose Philadelphia as our newest location in response to the demand from area relocation and real estate professionals. Philadelphia’s historic homes, universities, and industry are a perfect fit for Olympia’s 25 years of experience.” said Michael Gilmartin, President and Founder of the Boston-based moving company.

Olympia Moving & Storage uses highly-trained moving experts, technology, and an extensive a-la-carte menu of services to provide companies with a move that goes far beyond lifting boxes.

In addition to local, interstate, and international moving and storage, the new Philadelphia moving company offers relocation concierge services, designed to assist companies with every aspect of their move. Olympia’s moving consultants recommend services to make the process smoother. Olympia’s concierge services include, office moving, workstation installation, electronics disconnection/re-connection, crate delivery, storage and recycling & disposal.

Olympia uses a combination of personalized customer service and technology to ease pre-move stress and ensure a seamless move. Each client is assigned both a dedicated move consultant and coordinator to plan the move, guide the whole office through the process, and be responsive to client needs. Olympia Moving customers can also track and manage their move online via the Olympia Move Portal, where they can sign and download documents, review details, access moving resources, and more.

Most importantly, Olympia Moving & Storage employs the best full-time moving professionals in
the industry. Olympia’s movers practice their skills in the fully furnished Olympia Training House before stepping foot onto a move site for the first time. The crews’ extensive training includes packing, furniture protection, moving, furniture assembly, and customer service.

“Our goal is to redefine the moving industry. We work with our customers to eliminate the stress and intimidation from the move so they can concentrate on enjoying their new home,” says Michael Gilmartin. “We’re excited to show Philadelphia that there’s a better way to move.”

If you’re in need of a move in Greater Philadelphia, Southern New Jersey, or Northern Delaware, request a free, no obligation moving estimate online or by calling 610-951-6090

3 Tips For Preparing Employees For A Relocation

Deciding to relocate your business is a big deal. There are a ton of aspects to consider, so how much should you include your employees in the decision-making and how should you be preparing them for a move?

Your employees are a huge part of your business, so it’s important to ask yourself if you know what’s important to them. You may want to create a communication plan ensure you’re in touch with their needs and get organized for the relocation.

While there are countless things you need to convey while preparing your employees for a relocation, we understand that you’ve got plenty on your plate.  We’ll keep it short with these 3 tips:

  1. The size of the new space and what they can bring

    Whether an employee has worked at a company for 6 months or 6 years it’s more than likely that their desk has accumulated more junk than they realistically need or want. You’ll want to keep this in mind when planning a relocation due to the change in space. Let your employees know if their new work spaces will be larger or smaller than the area they’re currently occupying so that they prepare for their own relocation accordingly and they aren’t over-packing.

  2. Commute Logisticspreparing your employees

    Another commonly overlooked, but important, aspect to take into account is the geography of your new office. Preparing your employees for a change is important because you run the risk of losing employees based on commute time and accessibility. Once you have a space in mind it’s important to factor in how your employees will be getting there. Have an open conversation about how commutes will change and let your employees know the best routes, transit lines, and parking options so that they feel comfortable and valued during the upcoming change.

  3. Area Amenities

    Whether or not we like to admit it, food is a huge culture builder in and out of the office. One of the main complaints from employees is lack of accessible food or coffee options in the areas surrounding their offices. Do a little bit of research on the food, drink, and fitness options new area. Let your employees know that you care by sharing a list of top spots in close proximity to your new space. They’ll appreciate your attention to detail and their caffeine needs and they’ll feel better about preparing themselves for their first day in your new office.

No matter what your reason may be for relocation, the best course of action is to keep everyone involved well informed and preparing employees is a huge part of that.

Looking to move your office or have more questions about preparing for an office move? Give us a call today at 800.222.4744 to discuss your options or request an estimate.

You might also be interested in:

  1. Countdown to a successful move
  2. Open Concept Office Positives and Negatives
  3. Employee Relocation Instructions 

 

Office Moving Mistakes

Moving is never easy, but when other people come into the equation your responsibilities to the move change drastically. It’s important to know what you should be doing when planning an office move, but what about the common moving mistakes to avert?moving mistakes

5 office moving mistakes to avoid:

  1. Don’t wait to finalize your moving plans

    When you’re planning a move for your office you have more than just employees to worry about. Whether you’re moving internally or to a new building, you’ll want to have all of the details planned out ahead of time to minimize stress and room for error. Commercial moves require different types of people with specific attention to detail, and the building you’re relocating to might have special requirements from the crew you’ll be working with.

    It’s no surprise that procrastination is moving’s worst enemy, so don’t add to your workload by doing so.

  2. Don’t keep your employees out of the loop

    Employee happiness is directly related to their work environment. If you’re planning a move you should inform your employees as soon as plans are set and give your employees enough time to plan for their new office. When you keep information from your employees you run the risk of disrupting productivity and happiness.

  3. Don’t forget to do your research

    Are you really willing to risk damaging your company’s belongings or new work space after all of that effort you put into planning your relocation? Not all moving companies are the same, so don’t make the common moving mistake in thinking so.

    You’ll want to do more than just compare prices when it comes to choosing your mover. We suggest reading reviews and speaking with a representative of the company in order to make a better informed decision about who to work with. While price is always a factor you’ll want to be sure that the company you choose can handle your type of move and specific needs. Make sure you know about the quality of work and accountability your mover is putting into your relocation. At the end of the day you’ll be paying for quality and experience.

  4. Don’t forget to ask questions

    All moves are different, and that includes yours! Communicate with your movers and vendors and make sure you’re all on the same page. This will help you avoid any moving mistakes and confusion during or after your move, when it’s time to pay for services rendered.

  5. Don’t forget to budget the actual move portion into your plans

    If you’re planning an office move, you might also be involved in some other planning activities. Finding a space, renovating, or upgrading your furniture and equipment are all tasks associated with office moves, but while you’re choosing your favorite chair you’ll want to remember to leave room in your budget for the actual move.

    Many people make this moving mistake and underestimate the time and costs associated with the physical portion of their relocation causing them to be forced to settle for cheaper moving companies who are ill-equipped to deal with their needs. Keeping relocation costs in mind throughout your planning process will save you unexpected costs on what matters most, the integrity of the new items and space you’ve put time and money into.

    Here’s a tip: many vendors work together so if you’re at a loss for who to contact, ask someone you already trust.

Planning an office move or considering a relocation?
Avoid these moving mistakes and call us today at 800.222.4744 to discuss your options or request an estimate

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Open Concept Office Positives and Negatives

Right now, 70% of Americans work in open concept office spaces. Whether you work in one yourself or aspire to, chances are you’ve heard about the open concept trend that’s been sweeping across workplaces worldwide. At first glance these open concept offices, equipped with cold brew iced coffee kegs and foosball tables create intrigue and excitement, but are they helpful to a work attitude or harmful to one’s workflow?Etailz open office

Let’s take a look at the specifics:

Positives of open concept offices
  • Access to senior staff & creating opportunities for
    mentoring
  • Ability to fit more employees in one work space
  • Lower work space costs
  • More photogenic offices
  • Allows for cross department collaboration and understanding of different types of roles
  • May form unexpected bonds among colleagues
  • Promotes transparency between role hierarchies
Negatives of open concept offices
  • Invites interruptions
  • Difficult to differentiate when it’s appropriate to approach someone
  • Inconsiderate habits that would normally go unnoticed may be disruptive to others
  • May discourage collaboration because of fear of interrupting
  • No privacy
  • Blurs company hierarchies
  • Gives no option for different personality types to thrive
  • More vulnerability to illness
  • Mixing departments may cause concentration problems (for example, placing sales near accounting)

There are obviously pros and cons to every work environment. Whether or not an open concept office is right for you and your company really depends on the type of work you do.

Unsurprisingly, creative companies were among the first to adapt to open concept offices but this type of work space doesn’t translate the same for all industries. While an open concept office may work well for creative teams, it may not be the best environment for those who work quietly and need concentration, and distractions may affect productivity.

As more offices convert to modern design and industries grow, the future of the work spaces has become an interesting topic. If an open concept office plan isn’t right for your company, there are still options to make your office more inviting to collaboration:

  • Balance between open concept and private offices, depending on role and hierarchy.
  • One way to make employees feel as though collaboration is more accessible without alienating those who may be more introverted is to decrease the height of cubicles or partitions. This way, employees are more visible but not automatically available and still have their own space within the office.
  • Companies are also utilizing “smart glass” which is glass that can turn opaque with the flip of a switch to create a more private environment in fishbowl-type offices that have become increasingly more popular.
  • Companies may also want to consider offering separate collaboration areas to limit disturbance in the office as a whole.

open concept smart glass microsoft open concept

 

 

 

 

 

 

 

It’s interesting to note that proximity alone does not automatically encourage collaboration. Companies must still work on their culture in order to encourage good working behavior and fluidity between departments. Some question that the forced interactivity of some environments is actually doing more to drive people apart than it is to bring them together. Inviting headphones into the mix may create a barrier between neighbors even though they sit in close range of each other.

It’s no surprise that happiness, or lack thereof, impacts the way people work. In a survey, 50% of employees said sound was an issue in an open concept office, while 30% said they had an issue with the lack of visual privacy open offices permit. On the flip side, of those with private offices, less than 10% cited ease of interaction as a problem in their office environment.

Ready to Change Your Office Layout?

Whether you’re looking to refresh your office or move into a new space, Olympia Moving & Storage can be a great asset.

We offer our clients:

  • Pre-move material & crates delivery
  • Full or partial packing services, including crating Loading, transport, and delivery by highly trained crews
  • Short or long-term storage in our secure warehouse Inventory management and warehousing
  • Document destruction & purging services Disposal and recycling services for unwanted items
  • Rigging services for heavier pieces
  • Modular furniture disassembly and installation
  • Electronics relocations (including connect and disconnect services)
Check out our complete list of services or call 617.926.5555 today, to talk to a commercial relocation specialist and start planning your move or reconfiguration.

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What is a Shared Workspace?

Bright colors, inviting design, and cold brew coffee in the kitchen, this is what comes to mind when we think of a shared workspace.

It’s no surprise that the concept of shared workspaces is becoming increasingly popular. High rents and a changing economy make running a business expensive. With the rise of the boutique business, people are finding new and creative ways to save on cost. But, is a shared workspace right for your company? What does it entail? Olympia Office Movers spoke with Dave McLaughlin, WeWork‘s East Coast General Manager, to get the real deal on using a shared workspace. shared workspaces

I must admit, based on how nice the offices are, we figured a shared workspace at a place like WeWork would be a bit pricey.

The truth? A shared workspace in the WeWork common area can range from $45 to $350 per person per month, based on your needs. Sounds good, right? It gets better.

All Commons packages include amenities such as high speed internet, discounts and benefits from over 250 partner companies such as AT&T, Hubspot and Uber, access to an online professional network of over 40k members worldwide, guest reception & community managers, and not least of all, kitchens with free coffee. When asked whether they had collaborated with another WeWork member on something, 70% of members said yes.

“I would say my favorite thing is the opportunity to network regularly with people within the community and other event goers. I meet at least 1 new person every event who I can connect with a friend in need of their service or collaborate with myself,” says Nike John, of Vibe Residential, on her company’s shared workspace at WeWork

shared workspaceWeWork builds their spaces around their shared kitchens, creating a place where people can interact and share ideas. Their mission is to build communities, not offices, and with locations worldwide they show no sign of slowing down. Focused on building a larger community, WeWork has created a place where members can connect with potential clients and business partners from around the world to build better businesses. With the use of a digital app to address frictions, WeWork seems to have found a way to make business solutions easier for the community as a whole, mapping what members need and delivering accordingly.

Shared workspace communities often offer events benefiting personal and business development, from exercise boot camp to business advice forums, the events offered are bound to catch your interest. WeWork’s members are even welcomed and encouraged to host events in their spaces.

It’s a common misconception that shared workspaces only work for small startups. WeWork’s Boston location is home to a financial company of 100 employees, which is by no means a small start-up! Rest assured that whether you’re a company of 1 or 100, they can make it work.

Inc.com reported in 2014 that according to a report from the Commercial Real Estate Development Association, the number of shared workspaces in America had gone from one to 781 since 2005. The shared workspace trend is only growing more popular as that number increased 83 percent from 2012 to 2013, while and memberships at facilities increased by 117 percent in that time.  With over 50 shared workspace options in the Boston and D.C. areas with attractive amenity offerings, month to month leasing, and a visually appealing space outside of the 9-5 cubicle norm, it’s easy to see why companies are drawn towards using a less traditional workspace to build their teams and attract young talent.

If an open office concept isn’t right for your office you can still take advantage of collaborative office shares with private office options. It’s important to keep in mind that the space you’re inviting employees into directly affects their mindset and productivity.

Interested in a shared workspace? Check out WeWork and request an estimate to move into your new workspace!

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Walk to End Alzheimer’s Massachusetts Event Logistics & New Hampshire Event Logistics

Olympia Moving & Storage is honored to continually work with the Alzheimer’s Association of Massachusetts/New Hampshire on fundraising Massachusetts event logistics and other relocation needs.

This fall Olympia Moving & Storage worked with the Alzheimer’s Association to coordinate 10 Walk to End Alzheimer’s events throughout Massachusetts and New Hampshire. These walks are part of the world’s largest event to raise awareness of this disease and funds to fight it.

The Olympia Moving crew transported the event equipment to all locations, managed the set up and break down for all the walks, and assisted with event registration.  Organizations enjoy working with our crew on event logistics because Olympia Moving crew aren’t just labor, they’re also friendly faces that interact with the event attendees, including Alzheimer’s patients, and reflect well on the organization.

This year’s walks were a huge success.  Over 15,000 walkers participated and raised over $3 million for Alzheimer’s care and research.  You can click here to donate to the Walk to End Alzheimer’s through October 31st. Olympia Moving & Storage was pleased to be part of these outstanding community events, and hopes to work on the Walk to End Alzheimer’s again next year.

Here are a few great photos of our crews at the walks:

If your organization upcoming Massachusetts event logistics and transport needs, email [email protected] for a pricing estimate.  In addition to our work with the Alzheimer’s Association, we work with some of the biggest charities, universities, and sports organizations in Massachusetts.

Office Moving & Employee Relocation

Office moving can be a daunting task. Finding a new space, choosing vendors who can facilitate your needs and choosing an office layout are just a few of the things to think about during office moving.

But what about relocating your employees? Anticipating employee needs in order to keep them comfortable and productive is an important part of the process in office moving.

Not only can Olympia Moving & Storage help you plan the details of office moving, from the pack to the installation of new office furniture, we’re here to be a resource for the things that may get overlooked during your company’s move. We came up with a list of to-do’s, essential for a positive and fresh start in your new office!

office moving

Things to consider during office moving include:

1. Keep your employees informed

Once you have made the decision to move into a new space, let your employees know about the specifics.

Timelines of the pack and deliver will be of utmost importance to your employees and the work that they are doing. Minimizing hiccups with proper planning and communication between you and your moving company is key.  Ask your moving company if they will come to your office to present a short pre-move seminar to fill your employees in on necessary move preparations.

2. Share your plans

Keep in mind that we spend half of our lives at work so it’s important to create an environment your employees will feel good about working in.

Whether you’re taking your employees suggestions into consideration or making the decisions without them, it’s a good idea to share your new office’s floor plan so people can easily locate their new work space. Send out instructions, including information about changes in your employees’ transportation and parking options at your new office, so that there is no confusion when they arrive on their first day.

Office moving also includes relocating your employees personal work spaces,  and you’ll want to decide whether or not your employees will be packing themselves. This may be a good way to give people a sense of ownership over their own space or take a little stress off by letting the movers do it for them.  Olympia Moving & Storage can offer your company full or partial packing services based on your needs.

3. Give them a guide!

A change in routine is never easy so give your employees a head start with a handy list of nearby places in your new area where they can grab coffee or lunch. Be sure to include some after work spots so they can explore and grab dinner or drinks together, too!

4. Start fresh

You’re in a new office, so you may as well revamp and start fresh with new resource materials. Take the time to go through your employee contact list and give your employees up to date directory information. Lord knows Linda hasn’t been at 152 for quite some time!

Moving is also the perfect opportunity to get rid of old files and declutter the supply closet. Olympia Moving & Storage also offers document destruction & purging services, so those out of date files can be disposed of without worry.

5. Welcome them

Everybody loves a bagel; treat your employees to a breakfast and a short tour on the first day in your new office.

Many of your employees will be trying to downsize their desks when packing or prepping for a pack and will need some necessities for the new office. Keep them stocked by providing office essentials like post-its and notepads or even a gift card to your nearby office supply store on the first day so they’ll be ready to dive into their new work space right away.  For some office fun, have co-workers vote on who best-decorated their new space.

Need more information about employee relocation and office moving? We have you covered. Download our PDF for everything you need to know, from prep to unpack.

Whether you’re moving an office of 40 or 400, we’re here to help during every step of office moving. Check out the services we can offer to help you plan your office move and request your free estimate today.

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Flawless Logistics for B2VT Ride

Whether it is your first or tenth event, planning a large event requires organization and working with the right people. Olympia Moving and Storage provides full logistics and moving services for events held throughout the Boston and Virginia area.

2015 was our fifth year assisting with the B2VT ride event. Today the B2VT ride is a 130+ mile bike ride over hilly terrain from Bedford, MA to Okemo Mountian, VT. The B2VT ride started back in 2001 when a team of ambitious beer loving bicyclists wanted to ride from the Harpoon Brewery in Boston to the newly opened second location in Windsor, Vermont. After the long journey Team Psycho was met at the finish line with a keg or two and a good time, since than the bike team has grown and the event took a shape of its own.

This year Olympia provided 8 crew members, 6 trucks, and their hard work for the fifth year and enjoyed being a part of such a fun event. The Olympia team was responsible for the following;

  • When the riders arrived at the finish line, we took their bikes from them, pad wrapped them to protect these valuable bikes from damage, then transported them back to the start line for pick up.
  • Back at the start line, we collected the riders’ bags and then transported them to the finish line for distribution back to the riders when they finished their journey.

starting line biker bags

  • Stocked every rider rest area on the route with water.

The event organizers will thrilled with the service and posted on their Facebook, “These guys crushed it on Saturday transporting hundreds of bags to Okemo and nearly 450 bikes back to the start venue in Bedford. First class service.” Wrote one rider, “Thanks for taking care of my bike after the ride … No bruises!”

Olympia Moving provides full event logistics for this along with other events like the Alzheimer’s Ride and Special Olympics Massachusetts Summer Games. For information how your event could utilize our services contact us today!

Olympia Office Movers serves the Greater Boston, Northern Virginia and Washington DC areas.