Office moving can be a daunting task. Finding a new space, choosing vendors who can facilitate your needs and choosing an office layout are just a few of the things to think about during office moving.
But what about relocating your employees? Anticipating employee needs in order to keep them comfortable and productive is an important part of the process in office moving.
Not only can Olympia Moving & Storage help you plan the details of office moving, from the pack to the installation of new office furniture, we’re here to be a resource for the things that may get overlooked during your company’s move. We came up with a list of to-do’s, essential for a positive and fresh start in your new office!
Things to consider during office moving include:
1. Keep your employees informed
Once you have made the decision to move into a new space, let your employees know about the specifics.
Timelines of the pack and deliver will be of utmost importance to your employees and the work that they are doing. Minimizing hiccups with proper planning and communication between you and your moving company is key. Ask your moving company if they will come to your office to present a short pre-move seminar to fill your employees in on necessary move preparations.
2. Share your plans
Keep in mind that we spend half of our lives at work so it’s important to create an environment your employees will feel good about working in.
Whether you’re taking your employees suggestions into consideration or making the decisions without them, it’s a good idea to share your new office’s floor plan so people can easily locate their new work space. Send out instructions, including information about changes in your employees’ transportation and parking options at your new office, so that there is no confusion when they arrive on their first day.
Office moving also includes relocating your employees personal work spaces, and you’ll want to decide whether or not your employees will be packing themselves. This may be a good way to give people a sense of ownership over their own space or take a little stress off by letting the movers do it for them. Olympia Moving & Storage can offer your company full or partial packing services based on your needs.
3. Give them a guide!
A change in routine is never easy so give your employees a head start with a handy list of nearby places in your new area where they can grab coffee or lunch. Be sure to include some after work spots so they can explore and grab dinner or drinks together, too!
4. Start fresh
You’re in a new office, so you may as well revamp and start fresh with new resource materials. Take the time to go through your employee contact list and give your employees up to date directory information. Lord knows Linda hasn’t been at 152 for quite some time!
Moving is also the perfect opportunity to get rid of old files and declutter the supply closet. Olympia Moving & Storage also offers document destruction & purging services, so those out of date files can be disposed of without worry.
5. Welcome them
Everybody loves a bagel; treat your employees to a breakfast and a short tour on the first day in your new office.
Many of your employees will be trying to downsize their desks when packing or prepping for a pack and will need some necessities for the new office. Keep them stocked by providing office essentials like post-its and notepads or even a gift card to your nearby office supply store on the first day so they’ll be ready to dive into their new work space right away. For some office fun, have co-workers vote on who best-decorated their new space.
Need more information about employee relocation and office moving? We have you covered. Download our PDF for everything you need to know, from prep to unpack.
Whether you’re moving an office of 40 or 400, we’re here to help during every step of office moving. Check out the services we can offer to help you plan your office move and request your free estimate today.
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