Benefits of Hiring Commercial Movers

An office relocation can be just what your company needs to take your business to the next level. According to Small Business Trends, moving offices has a positive effect on 68% of employees. Moving your office gives you an opportunity for growth and revamping your company’s capabilities. However, moving by yourself can be a tall task. Hiring commercial movers, like Olympia Office Movers, may be your best bet for a smooth transition to your business’s new home.

Why Hire a Commercial Moving Company

Commercial movers bring experience and know-how to your office transition. Some of the benefits these professionals can bring include:

  • Reduced Employee Stress – Your employees have enough work without throwing moving responsibilities on top of them. Transitions can add a certain amount of stress to anyone’s life, and commercial moving services can help everyone breathe more easily. Instead of worrying about breaking down furniture or moving printers and other heavy equipment, your employees can handle the work they’re given while the pros do the leg work.
  • Continuity of Productivity – If your employees are able to focus on the company’s work then your clients won’t suffer from a sharp drop-off in productivity. Any move will interrupt the workflow, but the efficiency of commercial movers will minimize pauses in work. Daily operations can continue with minimal interruptions while the moving service quickly relocates your office supplies.
  • Increased Safety – Moving requires a lot of heavy lifting, especially if your business is dependent upon heavy equipment. Additionally, your equipment and supplies can be damaged if they aren’t transported properly. Olympia Office Movers has the skills and tools to safely get the job done. Let us do the heavy lifting and use our moving equipment, including trucks, dollies, and packing supplies, to get the job done and lower the risk to your employees, furnishings, and appliances.
  • Waste Disposal – Most people take moving as an opportunity to discard unwanted and obsolete stuff. However, there are plenty of municipal codes to adhere to for proper waste disposal, especially for electronics. You can’t just throw everything in a dumpster without risking fines and other penalties. Olympia Office Movers will be able to liquidate your unwanted equipment the right way, saving you time and money.
  • Setting Up – Olympia doesn’t just pack your things and dump them at your new office. We will install office furnishings, set up equipment, and even connect your computer system. You and your employees won’t miss a beat and can slide into your new location without hassle.
  • Storage – Do you have items you need to store during the move? Olympia has you covered. We have over 300,000 sq. ft. of storage space in Philadelphia, Washington, DC, Boston, and Austin. We also have 24-hour security surveillance to make sure your possessions are safe at all times.

While our commercial movers will do the bulk of the work, there are a few things you can do to make your office relocation go as smoothly as possible. We have managed and employee guides available on our website, as well as moving label placards. Here are a few other things to consider while you preparing for your move.

Make a Checklist

There are a lot of moving parts to moving residential homes, and this is exponentially increased during a commercial move. Create a checklist and schedule to make sure that every piece of equipment and every task is accounted for. Start with the big things, and note small things that need attention as you go. Circulate the schedule/checklist throughout your company. This will prevent anything from being left behind, help everyone stay on the same page, and prevent unwanted surprises.

Create a Moving Task Force

We know. We just explained that your employees will be able to maintain their focus on the daily tasks of your company. However, if you want to be totally prepared, you can enlist some employees as part of a moving task force. These individuals can communicate with our movers, make sure the checklist is followed, and help the rest of your employees smoothly transition to the new office.

Office relocation can be an exciting time that marks a new period in your company’s history. Get the job done right with our professional movers. Olympia Office Movers will cover moving, installation, and packing supplies, and provide experienced crewmembers that will help you move efficiently. Call today to schedule a free on-site consultation.

6 Questions to Ask Your Commercial Moving Company

Moving is the final step after creating careful plans and sourcing a good location to take your organization to, so you need to make sure it’s successful and stress-free. When looking for a good commercial moving company, you should find out a few key things to know whether they’re right for you. Here are six questions you can ask them before you make your final decision.

1. Do You Have References?

A reputable commercial moving company should be more than happy to provide you with references from past customers and online testimonials if you request them. You can also try to check online to find reviews, with detailed ones being the best whether they’re positive or negative. Doing this will help you find a good commercial moving company that has a proven track record and avoid moving scams that could leave you with damaged or even stolen property.

2. Is Your Company Adequately Insured?

It’s important to work with a moving company that is compliant with local laws, and you can find this out by asking if they have the right insurance and have complied with relevant regulations. Ask for solid proof of the same so that you can be secure in knowing that should anything happen, insurance is available to back the commercial moving company you choose. If the company is hesitant to provide these, it’s best to assume they’re not legitimate and move on to the next one for the sake of your peace of mind.

3. How Will You Work Out the Cost?

Find out how the company comes up with its pricing structure so you can potentially know how much it will cost you well in advance. Whether the costs are calculated according to the weight of the load and distance traveled, time incurred and manpower needed, or a combination of all these, find out before you sign up. It may be advantageous for you to work with one company as opposed to another based on these, depending on the specifics of the items you’re moving, the distance you’re moving, and other details.

4. Are There Hidden Costs?

There’s no universal process for calculating moving costs, nor is there a single process used by each commercial moving company out there. Find out what is involved in their cost estimation and have a representative visit your office if possible to get a feel of the job so they can provide an accurate quote. When all is said and done, make sure that their quote is binding and won’t increase based on any of a number of variables. This will keep you safe from being surprised by a figure you were not expecting.

5. Will You Reassemble the Furniture After Moving?

The whole moving process can be draining, both mentally and physically. Make sure that you can all get a break if possible by finding out if the commercial moving company will reassemble all the furniture after unpacking it. Find out if this will cost extra as well, and go for the company that promises you the easiest and most convenient process.

6. Are There Items You Won’t Move?

Finally, different companies have different rules for items they cannot move. Things like liquor and alcoholic beverages may be off limits for certain companies to move due to state regulations or other reasons. If you have such items, it’s good to find a way to move them yourself. Other things include file cabinets that have sensitive materials, company safes, and network servers with proprietary intellectual property. Because different companies have different private regulations, it’s good to find out in advance if there are other specific items they won’t move so you’re not left at a crossroads come moving day.

According to Small Business Trends, a survey from Clutch found that an office relocation will affect 68% of employees positively. This is a good reason to plan for a stress-free move. This should inspire you to make the move if you’ve been planning for it. The six questions above should help you navigate the final steps of moving successfully and without hassle. Make sure to ask them to the moving companies you have shortlisted and pick the one that gives you the most satisfactory responses.

Warehousing 101

What exactly is warehousing? While not the most memorable part of a business, it is vital to any business that has a large amount of physical assets. Not every business has the real estate and capital to invest in a location dedicated to storing their assets. That is where warehousing comes in. With over 25 years of experience and 300,000 sq/ft of storage space, Olympia can let you know just how important warehousing is.

What is Warehousing?

Simply put, warehousing is the process of storing physical assets for sale or distribution. Warehouses are used by all different types of businesses which need to temporarily store products in bulk before either shipping them to other locations or individually to end consumers. Amazon is the most notable example, storing millions of items and distributing them accordingly across the country from every location. A well maintained warehouse can keep your assets moving to wherever you need it to be in a timely manner.

Why Outsource Warehouses?

Not every company would be able to afford their own warehouses. It is a huge commitment and a large amount of space dedicated to just storing things. Not to mention, the extra cost of hiring people to keep track of and organizing the assets is yet another huge cost. That’s why getting companies that are able to provide all those services for you is a much cheaper alternative. Companies like Olympia not only store, but also receive and distribute from the warehouse. Learn more about our services here.

 

Office Moving Checklist

Planning a move is more than just calling some movers and setting up a date for them to come and move. There is a surprising amount of work and planning that comes way before the actual moving date. Here is Olympia’s moving checklist to keep you on track for your next move. 

Moving Timeline

Some task that will occur are:

  • Crate delivery
  • Pre-move instructions meeting
  • Move, pack, and prep
  • Movers on site at set time
  • First day at new location
  • Complete unpacking; pick up crates

Setting dates for all these events and following through with it will keep you on track for a stress free move.

Keep a list of Moving Contacts

If you have any questions about your move, remember to call the internal move manager, IT help, and janitorial assistance for any move-related questions

Prepare on Your End

To have your move be as efficient as possible, have everyone do a bit of packing on their own. The moving company of your choice will be spending less time putting things away and more time moving for you. Here is a list to help you and everyone else pack.

1.Clear the desktop and empty all drawers. Pack all these items in the plastic moving crates provided. Each employee will be limited to the supplied number of crates and will not be provided more.

2.Purge unneeded items and documents in the designated shredding, recycling, and garbage stations.

3.If you have any personal items, particularly items of value, take them home for the duration of the move.

4.If your movers have any other instructions, follow them accordingly.

 

Preparing for an office move yourself? Reach out to Olympia Office Movers today for a free consultation and take advantage of our 30 years of experience for a smooth and stress-free transition.

Office Layout

Offices are an integral part of any company. The biggest difference is how a company chooses to lay it out. Employees have their preferences, and each layout has their own pros and cons. Read more to find out what layout you should use for your next office after your move with us!

Traditional Office Layout

This is the most ideal layout, since every employee would have their own room and privacy. As nice as it would be to provide employees with this, it is also the most expensive option and lease optimized in terms of space. Styles like this are usually reserved for larger enterprises with a floor for their

executives.

Cubicle Office Layout

The layout everyone associates offices with, cubicles are the most cost effective way to provide some level of privacy while maximizing cost and space. Each cube is typically shared with someone else, but it provides a lot of storage options. While sound will be able to get in or out of the space, it does provide a sense of your own space compared to other more affordable options.

Low Partition Office Layout

Similar to a cubicle, this office layout is even more cost effective with it’s low partitions separating the space. However, the partitions are typically see through or frosted and thus not as liked due to it providing less privacy than a cubicle. 

Open Floor Office Layout

The open floor office layout is one of the most disliked styles for employees due to its complete lack of privacy. This style is best used in tandem with other styles in a hybrid environment. This layout also seemed to reach fad levels in the 2010’s, with offices around the world converting to this type of format. There have been many studies reviewing the impact on employees and as noted it was highly disliked, and even deemed unproductive in some scenarios.

What is the future of your business layout and are you prepared for the next evolution of the workplace? Reach out to Olympia Office Movers today for a free consultation and take advantage of our 30 years of experience and endless capabilities.

Office Furniture Liquidation

Have too much excess furniture after your office move? Not enough space to store it all? Don’t want to spend extra money on storage indefinitely? Liquidation may just be your solution! Not only can you save money and furniture, but you can make some money back for them as well!

Liquidation Process

Professional movers will come into your space to take down and remove any unnecessary items in the space. Once it’s clean and organized, a liquidation sale can occur. Leftover furniture will be sold at a discounted rate, and you’ll make something back. It’s a much better solution than leaving them in storage or throwing it out.

Why Choose Olympia

Olympia Office Movers provides office decommission and liquidation services in Greater Boston, Washington DC, Philadelphia, and Austin. Olympia has provided decommission and liquidation of a range of furniture and equipment for offices, campuses, schools, laboratories, and more. With more than 25 years of experience and over 300 well trained employees, you can trust us to finish the job in a professional and timely manner.

Office Cubicle Customization Ideas

Everyone in your office has one thing in common. And that is the office cubicle you all have and share. It all looks the same. The same layout, The same beige, low walls. Maybe they’re white. The same L shaped desk. It’s hard to make this space your own. Here are some things you can tweak to make your office cubicle just that much more comfortable to be in.

Use Peripherals you’re comfortable with

You may not be able to change where you’re working, but you can definitely change how you’re working. Using a mouse that’s comfortable in your hand, a keyboard that clicks and clacks just the way you like it, is a game changer. 

Utilize Storage Space

A cluttered desk can make you more anxious. Utilizing smart organizers can make that task easy. Try using a hide-away desk mat to keep important documents and papers out of sight but close at hand. Organize everything else in a file cabinet. Prob your monitor up with a desk shelf 

to utilize the space under the shelf. 

Add Some Personality

Your workspace doesn’t necessarily have to be all work and no play.. Keeping things to remind you of who you are in your cubicle can keep you focused over time. Put up some pictures. Plant some succulents. Put together a puzzle on the side. Just add whatever it is that you love so that you’ll love your office cubicle back. Think of the cubicle as a blank canvas, and personalize it the way that reflects your own style. Some offices have guidelines around clutter and excessive decoration, so remember to check your company policies first!

Creating an Office Environment Employees Want to Return To

The past two years have been rough. The pandemic has caused an irreversible and permanent change to all of us. From remote working to the negative impacts on people’s mental state, not everyone is looking forward to going back to how things used to be. Employers will have to make accommodations and adjustments to the office to entice and welcome people back, to make them feel safe. Here are some ideas to create an environment where your employees would want to return to.

Provide a Clean Environment

Variants of COVID are spreading, affecting those that are vaccinated. Ensuring that the work place is cleaned rigorously and the space is installed with a strong ventilation system will put everyone at ease while they’re working there.

Properly Spaced and Equipped Lounging Area

Employees need space to let loose during the work day. Having a wide open lounging area with basic amenities like drinks, comfy seats, and an organized/aesthetically pleasing area can help employees refresh themselves. Installing a TV for employees to watch relevant videos, newscasts, employee meetings or the occasional movie (company sanctioned of course!) would be a nice touch as well.

Embrace Hybrid Workflow

The pandemic proved that people are able to work remotely without hindering productivity. Allowing employees the leeway to work remotely when they wish is something that can not only ease the transition, but also give them a break when there are aspects in the work space that are making them feel uncomfortable. We have adjusted ourselves to working alone. Suddenly snapping us back into an era long gone will hit anybody with backlash and anxiety. A balance between the two styles would be the ultimate compromise that can ultimately lead to employees wanting to return to the office.

Decommissioning office furniture/“right-sizing” your office footprint

Right Sizing Your Office Footprint

The world is changing. With COVID proving that the world has the capabilities to handle remote working while keeping productivity stable, and in some cases, even rose during the pandemic (Forbes). That leaves companies with one jarring question and concern; are office spaces even necessary anymore? The amount of space that an office needs is no longer the same as it used to be before the Pandemic. Follow some of these basic guidelines to figure out how much space you really need for your company.

Determine Your Key Metrics

The amount of space varies depending on the business. A storage company needs significantly more space than a call center. But one constant is that people need to be working at the office. Get a head count on the amount of people that are going to and will return to the physical office. Plan out the pace that they will need and a little more in case more return or if new hires will want to work in the office.

If you need your space for more than just people, determine the amount of space you need for those other usages. Once that is completed, you can decide if your current lease and space matches up with what you currently need.

Get the numbers. Do the math. Leave space open for growth. Value your current location with what you plan to downsize to. If you do choose to move, Olympia will have you covered. With locations in Boston, Philadelphia, D.C, and Austin and extensive expertise in decommissioning, liquidation, installation and many other commercial moving services, Olympia is sure to provide you with the perfect transition to your next office. Give us a call, and speak to one of our seasoned representatives for a free site consultation/estimate at 800-222-4744.

Restructuring Your Office To A Hybrid Environment

The 2020 Pandemic has thrown the office workplace into disarray. We all know by now the impact it had on in-office work and the overall success in acclimated to the work from home life.  More so, there is significant anecdotal and empirical evidence proving, although sometimes begrudgingly, that teams can be productive in a WFH scenario. However, all good things must come to an end, and as we crawl out of this pandemic into a sense of normalcy, it is abundantly clear that a hybrid workplace will be the expectation, and not necessarily a perk, in the workplace of the future. Below we highlight some steps to take as you flex your office space to address the growing expectation of a hybrid office environment.

First things First

Make sure you understand your HR, facilities, or management policy as it relates go forward workforce plan, specifically the impact to the layout. This is important because it will address the needs and motivations, as well as get insight into what the key stakeholders expect out of this plan. Critical to this is internal surveys and understanding the ensuing policy. Is the WFH policy two days a week, or three? And does it apply to all business functions, or are some exempt? This understanding and respective data is critical when feeding the design elements of your updated workplace.

Understand the hybrid workplace of the future

If need be, seek out your vendor for design options to understand what the latest and greatest in furniture, apparatus and technology are? Will we continue to see the propagation of open layouts?  Probably not due to several factors, but a partial open layout may be part of the plan, with the ability for live and remote teams required to connect in real time. How will your layout be conducive to this new normal?

Tap into the latest data and needs surrounding what the office of the future looks like, and how it promotes employee wellbeing. With Covid completely altering the work at home vs. workplace debate, more and more workers are looking to have even a more integrated approach to managing life with work priorities, framed out by how the workplace of the future allows for that integration.

Brace for impact

Don’t expect perfection the first week back into the office. The return, powered by the complexity of schedules, will have a slow and steady adjustment curve. The workplace may take much longer than anticipated. Its also possible the layout you choose may need some tweaking. Make sure you have a strong facilities partner and vendor that has the experience to not only act, but provide insight and expertise, specifically in this type of office environment.

Now for the real work to begin

With all these updates and changes, there is bound to be some physical impact to your office space. Expect cubicle layouts and the types of furniture and equipment to change. Perhaps relocation to a smaller space is a necessity or complete decommissioning of your antiquated high wall cubes is in order, in favor of more collaborative inducing and tech friendly furnishings is necessary. There are a significant amount of options out there, and they are not all equal. Best to find a strong, experienced partner that can support you through this workplace evolution.

Olympia has been a leader in the commercial space, with extensive experience and knowledge in many commercial moving services including, installation, decommission, office moving, facilities maintenance and much more. Give us a call, and speak to one of our seasoned representatives for a free site consultation/estimate at 800-222-4744.