Tag: moving guide

What Is a Commercial Cube Sheet?

Posted on by rhunt

What is a Commercial Cube Sheet?

List are one of the most common tools to make a move run smoothly. Offices will have lists of important documents that need to be saved, who will be working on which floor, and other important information. Commercial moving companies make lists too. Their lists contain all the items being moved from your business.

That is where a commercial cube sheet comes in. The commercial cube sheet will list quantities of inventory, then use the corresponding volumes of those items to generate a price estimate for the move. Generally, these items include common office furniture like desks, computers, and cubicles and their volumes.

Why Does My Business Need One?

Estimators will use a commercial cube sheet to create an inventory of items that need to be moved. For example, common items like chairs will be recorded for quantity under the same category of ‘desk chair’. Generally, items that have no category on the sheet will be marked by the size of box they require. Once everything is accounted for, a total volume is calculated that a price estimate can be based on.

Do I Complete the Cube Sheet?

No. A sales representative will complete the cube sheet for you.

However, understanding how a cube sheet works will make it easier understand how your movers look at your business. You will be in charge of telling our rep what will move with you and what won’t. Making those decisions early will better organize your business for the moving process.

How Is a Cube Sheet Completed?

Again, your sales rep will handle the completion of the cube sheet from start to finish. They will work with either you or whomever you designate to manage your move. Then, they will go room by room, discussing with you/your manager which items will be moved and what will not. This is the time to provide greater detail to your sales rep so that there is clear understanding between you, the rep, and the moving crew.

What Else Do I Need to Know?

Cube sheets are a very simple part of your moving process. The only thing you should keep in mind is whether the scope of your move has changed vs. what’s recorded on the cube sheet. If there are significant changes of what is or isn’t going, the sales rep will usually need to adjust the move plan and maybe even your price. The cube sheet is a record you can reference to recall the agreement of what’s included in the service. If the basis of the service has changed, be sure to let the sales rep know so he or she can prepare.

Any questions you have about cube sheets can be directed to an Olympia sales representative.

Contact us today at 800-222-4744 for more information or to schedule a proposal meeting.

Best New Technology for Your Office

Posted on by rhunt

Moving to a new office is a the perfect opportunity to upgrade your tech. When you move out, all the old, out of date stuff crowding your desks and closets can be disposed by your moving crew. In a previous post on our blog, 9 Things Companies Just Don’t Need Anymore, we outlined common office fixtures and furniture that have run their course. Why not jump at the opportunity to change things up? Even you’re content to remain in the same office space, making the leap to the cutting edge can make your current space brand new.

 

Charging Office Chairs

The future is here! The OFM Model 2201 is an office chair with two USB charging ports and one AC outlet built into it. As more offices are ditching walls, this chair is the answer to extension cords and power strips.

USB 3.0 Docking Station

This beautiful little port changes the way you use laptops. It can connect two additional displays to your laptop while providing additional USB ports and headphone jacks. Your laptop can be your main workspace without sacrificing the functionality of another monitor.

Wireless Charging Trays

While the docking station revels in cord, the wireless charging tray rejects them. Drop your phone, smart watch, or any other wireless charge-capable device on the pad and go about your day.

Treadmill Desk

Exercise improves brain function and lowers stress. The successor to the standing desk, the treadmill desk allows you to keep the blood flowing while you work on your latest project.

Smart Windows

Smart windows, aka windows that change tint based on the intensity of sun hitting them, are beginning to replace their suddenly outdated counterparts. They aren’t cheap, but they are said to reduce eye strain from glare and save energy costs by keeping unwanted heat out.

Electronic Whiteboards

Smart boards have existed for many years, but in recent times this versatile technology has become crucial to any office. The ability to write on Powerpoint presentations or draw diagrams aids communication, and nothing is more important to a company’s success than communication.

Portable Conference Rooms

Conference calling is the bread and butter of companies with multiple offices. The need for conference calls has only increased with more people working remotely. Poor connection, however, can be the death of clear communication. Portable wireless conference systems remove the risk of missing key information with speakers that connect to your various devices.

Garden Spaces

There’s nothing new about green spaces, but a new push from productivity experts highlights gardens and green spaces as crucial futures to office design. Greenery promotes productivity and positive mental health in workers, which translates into better returns for your company.

Moving Quick…

If you need one of the innovations on this list, don’t wait. Olympia Office Movers can liquidate your existing furniture and equipment and replace them with newer models. Then, Olympia can receive the your new tech and deliver it to your offices. From there, our crews will install your new furniture or equipment and get you on your way to the future. For more on what we can do for an office in transition, see our most recent case study on Office Resources and Cengage in Boston’s Seaport.

 

If you are looking to make a change to your office, call Olympia to schedule a proposal meeting at 800-222-4744 or request a quote online.

3 Tips For Preparing Employees For A Relocation

Posted on by olympiamoving

Deciding to relocate your business is a big deal. There are a ton of aspects to consider, so how much should you include your employees in the decision-making and how should you be preparing them for a move?

Your employees are a huge part of your business, so it’s important to ask yourself if you know what’s important to them. You may want to create a communication plan ensure you’re in touch with their needs and get organized for the relocation.

While there are countless things you need to convey while preparing your employees for a relocation, we understand that you’ve got plenty on your plate.  We’ll keep it short with these 3 tips:

  1. The size of the new space and what they can bring

    Whether an employee has worked at a company for 6 months or 6 years it’s more than likely that their desk has accumulated more junk than they realistically need or want. You’ll want to keep this in mind when planning a relocation due to the change in space. Let your employees know if their new work spaces will be larger or smaller than the area they’re currently occupying so that they prepare for their own relocation accordingly and they aren’t over-packing.

  2. Commute Logisticspreparing your employees

    Another commonly overlooked, but important, aspect to take into account is the geography of your new office. Preparing your employees for a change is important because you run the risk of losing employees based on commute time and accessibility. Once you have a space in mind it’s important to factor in how your employees will be getting there. Have an open conversation about how commutes will change and let your employees know the best routes, transit lines, and parking options so that they feel comfortable and valued during the upcoming change.

  3. Area Amenities

    Whether or not we like to admit it, food is a huge culture builder in and out of the office. One of the main complaints from employees is lack of accessible food or coffee options in the areas surrounding their offices. Do a little bit of research on the food, drink, and fitness options new area. Let your employees know that you care by sharing a list of top spots in close proximity to your new space. They’ll appreciate your attention to detail and their caffeine needs and they’ll feel better about preparing themselves for their first day in your new office.

No matter what your reason may be for relocation, the best course of action is to keep everyone involved well informed and preparing employees is a huge part of that.

Looking to move your office or have more questions about preparing for an office move? Give us a call today at 800.222.4744 to discuss your options or request an estimate.

You might also be interested in:

  1. Countdown to a successful move
  2. Open Concept Office Positives and Negatives
  3. Employee Relocation Instructions 

 

Office Moving Mistakes

Posted on by olympiamoving

moving mistakes

Moving is never easy, but when other people come into the equation your responsibilities to the move change drastically. It’s important to know what you should be doing when planning an office move, but what about the common moving mistakes to avert?

5 office moving mistakes to avoid:

  1. Don’t wait to finalize your moving plans

    When you’re planning a move for your office you have more than just employees to worry about. Whether you’re moving internally or to a new building, you’ll want to have all of the details planned out ahead of time to minimize stress and room for error. Commercial moves require different types of people with specific attention to detail, and the building you’re relocating to might have special requirements from the crew you’ll be working with.

    It’s no surprise that procrastination is moving’s worst enemy, so don’t add to your workload by doing so.

  2. Don’t keep your employees out of the loop

    Employee happiness is directly related to their work environment. If you’re planning a move you should inform your employees as soon as plans are set and give your employees enough time to plan for their new office. When you keep information from your employees you run the risk of disrupting productivity and happiness.

  3. Don’t forget to do your research

    Are you really willing to risk damaging your company’s belongings or new work space after all of that effort you put into planning your relocation? Not all moving companies are the same, so don’t make the common moving mistake in thinking so.

    You’ll want to do more than just compare prices when it comes to choosing your mover. We suggest reading reviews and speaking with a representative of the company in order to make a better informed decision about who to work with. While price is always a factor you’ll want to be sure that the company you choose can handle your type of move and specific needs. Make sure you know about the quality of work and accountability your mover is putting into your relocation. At the end of the day you’ll be paying for quality and experience.

  4. Don’t forget to ask questions

    All moves are different, and that includes yours! Communicate with your movers and vendors and make sure you’re all on the same page. This will help you avoid any moving mistakes and confusion during or after your move, when it’s time to pay for services rendered.

  5. Don’t forget to budget the actual move portion into your plans

    If you’re planning an office move, you might also be involved in some other planning activities. Finding a space, renovating, or upgrading your furniture and equipment are all tasks associated with office moves, but while you’re choosing your favorite chair you’ll want to remember to leave room in your budget for the actual move.

    Many people make this moving mistake and underestimate the time and costs associated with the physical portion of their relocation causing them to be forced to settle for cheaper moving companies who are ill-equipped to deal with their needs. Keeping relocation costs in mind throughout your planning process will save you unexpected costs on what matters most, the integrity of the new items and space you’ve put time and money into.

    Here’s a tip: many vendors work together so if you’re at a loss for who to contact, ask someone you already trust.

Planning an office move or considering a relocation?
Avoid these moving mistakes and call us today at 800.222.4744 to discuss your options or request an estimate

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