Deciding to relocate your business is a big deal. There are a ton of aspects to consider, so how much should you include your employees in the decision-making and how should you be preparing them for a move?
Your employees are a huge part of your business, so it’s important to ask yourself if you know what’s important to them. You may want to create a communication plan ensure you’re in touch with their needs and get organized for the relocation.
While there are countless things you need to convey while preparing your employees for a relocation, we understand that you’ve got plenty on your plate. We’ll keep it short with these 3 tips:
The size of the new space and what they can bring
Whether an employee has worked at a company for 6 months or 6 years it’s more than likely that their desk has accumulated more junk than they realistically need or want. You’ll want to keep this in mind when planning a relocation due to the change in space. Let your employees know if their new work spaces will be larger or smaller than the area they’re currently occupying so that they prepare for their own relocation accordingly and they aren’t over-packing.
Another commonly overlooked, but important, aspect to take into account is the geography of your new office. Preparing your employees for a change is important because you run the risk of losing employees based on commute time and accessibility. Once you have a space in mind it’s important to factor in how your employees will be getting there. Have an open conversation about how commutes will change and let your employees know the best routes, transit lines, and parking options so that they feel comfortable and valued during the upcoming change.
Whether or not we like to admit it, food is a huge culture builder in and out of the office. One of the main complaints from employees is lack of accessible food or coffee options in the areas surrounding their offices. Do a little bit of research on the food, drink, and fitness options new area. Let your employees know that you care by sharing a list of top spots in close proximity to your new space. They’ll appreciate your attention to detail and their caffeine needs and they’ll feel better about preparing themselves for their first day in your new office.
No matter what your reason may be for relocation, the best course of action is to keep everyone involved well informed and preparing employees is a huge part of that.
Looking to move your office or have more questions about preparing for an office move? Give us a call today at 800.222.4744 to discuss your options or request an estimate.
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Moving is never easy, but when other people come into the equation your responsibilities to the move change drastically. It’s important to know what you should be doing when planning an office move, but what about the common moving mistakes to avert?
5 office moving mistakes to avoid:
Don’t wait to finalize your moving plans
When you’re planning a move for your office you have more than just employees to worry about. Whether you’re moving internally or to a new building, you’ll want to have all of the details planned out ahead of time to minimize stress and room for error. Commercial moves require different types of people with specific attention to detail, and the building you’re relocating to might have special requirements from the crew you’ll be working with.
It’s no surprise that procrastination is moving’s worst enemy, so don’t add to your workload by doing so.
Don’t keep your employees out of the loop
Employee happiness is directly related to their work environment. If you’re planning a move you should inform your employees as soon as plans are set and give your employees enough time to plan for their new office. When you keep information from your employees you run the risk of disrupting productivity and happiness.
Don’t forget to do your research
Are you really willing to risk damaging your company’s belongings or new work space after all of that effort you put into planning your relocation? Not all moving companies are the same, so don’t make the common moving mistake in thinking so.
You’ll want to do more than just compare prices when it comes to choosing your mover. We suggest reading reviews and speaking with a representative of the company in order to make a better informed decision about who to work with. While price is always a factor you’ll want to be sure that the company you choose can handle your type of move and specific needs. Make sure you know about the quality of work and accountability your mover is putting into your relocation. At the end of the day you’ll be paying for quality and experience.
Don’t forget to ask questions
All moves are different, and that includes yours! Communicate with your movers and vendors and make sure you’re all on the same page. This will help you avoid any moving mistakes and confusion during or after your move, when it’s time to pay for services rendered.
Don’t forget to budget the actual move portion into your plans
If you’re planning an office move, you might also be involved in some other planning activities. Finding a space, renovating, or upgrading your furniture and equipment are all tasks associated with office moves, but while you’re choosing your favorite chair you’ll want to remember to leave room in your budget for the actual move.
Many people make this moving mistake and underestimate the time and costs associated with the physical portion of their relocation causing them to be forced to settle for cheaper moving companies who are ill-equipped to deal with their needs. Keeping relocation costs in mind throughout your planning process will save you unexpected costs on what matters most, the integrity of the new items and space you’ve put time and money into.
Here’s a tip: many vendors work together so if you’re at a loss for who to contact, ask someone you already trust.
Planning an office move or considering a relocation?
Avoid these moving mistakes and call us today at 800.222.4744 to discuss your options or request an estimate
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